Rule actions
Forward, create a CRM lead, run an MCP tool, flag, suggest a reply, or chain steps you define. Scope to one mailbox or all connected accounts.
Features
Built around how you already handle mail
NeoMail is a full client, not a layer on webmail. Rules and a permanent catch-all handle most of the work. Second Mind holds context when you need to remember. Integrations and agents are there when a thread needs more.
Rules
Match first. Act. Or suggest.
Up to fifty specific rules plus one catch-all. Each rule has criteria in plain language and an action when they match.
Catch-all
Always on, not deletable. Unmatched mail gets a suggestion. You choose whether to follow it. This is where most inboxes start before automation grows.
Learn from behaviour
Actions on catch-all mail are recorded. Repeat the same choice on similar mail and NeoMail can offer a new rule. Less manual coaching over time.
Second Mind
Memory with a shelf life and a permanent shelf
Enable capture per rule when context should inform future answers.
Rolling (~30 days)
Recent thread detail and decisions age out on a rolling window. Good for active work without hoarding everything forever.
Fixed context
Standing facts, tone notes, and client preferences you pin stay until you edit them. Used for mail questions and meeting prep.
Ask across mail and meetings
Query what happened in a thread, or pull correspondence related to an upcoming meeting, from the same memory store.
Integrations
Tools as rule actions
Salesforce, Dynamics 365, calendars, and MCP-connected services run when a rule says so, not as a separate product surface.
Agents
When a thread needs an extra pass
Agents summarise, draft, or gather CRM context on demand. They follow the same approval rules as everything else.
Not the default path
Prefer a rule if the pattern will repeat. Agents are for depth on a single thread or an unusual case.
Clear results
Outputs are drafts and payloads you can inspect, not a free-form chat session tied to your inbox.
Your send button
Replies and sensitive integration writes still go through the confirmations you set elsewhere.
Reliability
Worth using on a busy Tuesday
Automation only helps if the client underneath is dependable.
Prefilter bulk mail
Obvious newsletters and promotions are handled with heuristics before any suggestion runs. Less noise, fewer mistakes.
Credentials on device
Mail tokens and passwords stay in Keychain. You control how much of a message is included when a rule or catch-all runs a suggestion.
No double sends
Handled messages are remembered across restarts and reconnects. Forwards and replies do not fire twice.
Quiet hours
Hold overnight forwards and notifications until you are back.
Test connections
Verify IMAP in one click. Dry-run rule criteria on sample threads before you rely on them live.
Normal sends
Replies leave from the account that received the mail, with per-account SMTP when your host requires it.
Screenshots
Inside the app today
Mail accounts, rules (including catch-all), and meeting settings. Inbox and Second Mind views will be added as the client UI is captured.
